Privacy Policy

Effective Date: July 18, 2026

The Avyn Craig Memorial Foundation (“ACMF,” “the Foundation,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information entrusted to us.

This Privacy Policy explains how we collect, use, protect, and share information when you visit our website, make a donation, submit a scholarship application, complete a form, request assistance, subscribe to communications, or otherwise interact with the Foundation.

Information We Collect

We may collect information that you voluntarily provide, including:

• Name

• Email address

• Telephone number

• Mailing address

• Donation and transaction information

• Scholarship application information

• School, education, and enrollment information

• Volunteer or partnership information

• Information submitted through contact or assistance-request forms

• Photographs, documents, essays, recommendations, and other application materials

• Tribute or memorial-giving information

• Any other information you choose to provide

We may also automatically collect limited technical information when you visit our website, including your browser type, device type, IP address, referring pages, pages visited, and general website-usage information.

How We Use Information

We may use the information we collect to:

• Process and acknowledge donations

• Issue donation receipts

• Review and administer scholarship applications

• Respond to requests for assistance

• Communicate with applicants, donors, volunteers, partners, and supporters

• Coordinate programs, events, and community initiatives

• Maintain records and meet legal or financial obligations

• Improve our website, programs, and communications

• Protect the security and integrity of our website and operations

• Share Foundation updates when permission has been provided

Scholarship Applicant Information

Scholarship application materials are used to determine eligibility, evaluate applicants, communicate with applicants, select recipients, administer awards, and maintain appropriate Foundation records.

Applications may be reviewed by authorized Foundation staff, board members, Scholarship Committee members, and service providers assisting with application administration.

Applicant information will not be publicly shared without appropriate permission, except when required by law. The names, photographs, schools, stories, or award information of selected recipients may be shared only after the Foundation obtains any required consent or release.

Information About Minors

Our programs may involve high-school students and other individuals under the age of 18. When appropriate, we may require the involvement or consent of a parent, legal guardian, school representative, or authorized community partner.

Our website and forms are not intended to knowingly collect personal information directly from children under 13 without appropriate parental involvement. The Federal Trade Commission encourages nonprofit organizations serving children to provide clear privacy protections for young visitors.

A parent or legal guardian who believes a child has submitted information without proper authorization may contact us to request review or removal.

Donations and Payment Processing

Online donations may be processed through third-party payment providers, including Squarespace Payments, Stripe, PayPal, or other authorized processors.

The Foundation generally does not receive or store complete credit-card or bank-account information. Payment providers process that information according to their own privacy and security policies.

We may retain donor names, contact information, donation amounts, transaction dates, gift designations, and information necessary for acknowledgment, reporting, and recordkeeping.

Donor Privacy

The Avyn Craig Memorial Foundation does not sell, rent, or trade donor names or personal information.

We may recognize donors publicly only when permission has been provided. Donors may request that a gift remain anonymous.

Cookies and Website Analytics

Our website may use cookies and similar technologies to support website functionality, understand website traffic, remember preferences, and improve the visitor experience.

Third-party website, analytics, email, scheduling, fundraising, or payment platforms may also use cookies or collect technical information according to their own policies.

You may adjust cookie settings through your browser or through any cookie-management options provided on the website.

How Information May Be Shared

We may share information only when reasonably necessary with:

• Authorized Foundation staff, board members, and committee members

• Website, payment, email, application, data-storage, and technology providers

• Accountants, attorneys, auditors, insurers, and professional advisers

• Schools, program partners, or service providers involved in fulfilling an authorized request

• Government agencies or law-enforcement authorities when legally required

We do not authorize third parties to use personal information for unrelated marketing purposes.

Data Security

We use reasonable administrative, technical, and organizational safeguards intended to protect personal information.

No website, electronic transmission, or storage system can be guaranteed to be completely secure. For that reason, we cannot guarantee the absolute security of information submitted online.

The FTC recommends collecting only information that is needed, protecting it appropriately, and securely disposing of it when it is no longer required.

Data Retention

We retain information for as long as reasonably necessary to administer our programs, maintain required financial and organizational records, fulfill the purposes described in this policy, resolve disputes, and comply with legal obligations.

Retention periods may vary depending on the type of information and the reason it was collected.

Your Choices

You may contact us to:

• Update or correct your contact information

• Request removal from nonessential email communications

• Ask how your information is being used

• Request review or deletion of information, when legally and operationally appropriate

• Request that a donation remain anonymous

• Raise a privacy concern

Certain information may need to be retained for legal, financial, scholarship-administration, fraud-prevention, or recordkeeping purposes.

Third-Party Links

Our website may contain links to third-party websites. The Foundation is not responsible for the privacy practices, security, accessibility, or content of external websites.

We encourage visitors to review the policies of any third-party site before providing personal information.

Changes to This Policy

We may update this Privacy Policy as our programs, website, or legal responsibilities change.

The effective date at the top of this page will be updated when material revisions are made.

Contact Us

Questions or concerns about this Privacy Policy may be directed to:

The Avyn Craig Memorial Foundation
Email: info@avynraig.org